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Texas Physical Therapy Facilities

Physical therapy facility--A physical site, such as a building, office, or portable facility, where the practice of physical therapy takes place. A location or business is not defined as a physical therapy facility if all three of the following conditions apply:

  • The location or building in which physical therapy services are provided is not in the care, custody or control of the individual or company providing those services;
  • Physical therapy services are not provided on a predictable or regular basis at any one location; and
  • Healthcare delivery is not the primary purpose, activity, or business of the site where the services are provided.

Physical therapist in charge--A physical therapist who is designated on the application for registration as the one who has the authority and responsibility for the facility's compliance with the Act and rules pertaining to the practice of physical therapy in the facility.

Requirements for Registered Facilities

Each facility must have a designated physical therapist in charge. A registered facility is required to report the name and license number of a new physical therapist in charge no later than thirty (30) days after the change occurs.

A registered facility must display the registration certificate in a prominent location in the facility where it is available for inspection by the public. A registration certificate issued by the board is the property of the board and must be surrendered on demand by the board.

A registered facility is subject to random inspection to verify compliance by authorized personnel of the board at any reasonable time.

A registered facility must notify the board within thirty (30) days of any change to the name, physical/street address or mailing address. In the event of a name or physical address change, or loss or destruction of the registration certificate, the owner must obtain a new registration certificate showing the correct information by submitting a form as prescribed by the board and the fee as set by the executive council.

A change in ownership or type of ownership requires a new facility registration.

Exemptions from Registration

A facility licensed under the Health and Safety Code, Title 4, Subtitle B, is exempt from this definition, i.e., hospitals, nursing homes, ambulatory surgical centers, birthing centers, abortion, continuing care, personal care, and special care facilities. Colleges, universities, schools, home health settings, and settings where Early Childhood Intervention (ECI) services take place are exempted from registration. These types of facilities are automatically exempt and are not required to obtain a formal exemption from the board.

Change in Facility Ownership

A facility registration cannot be transferred or sold to another person or owner. When a facility changes ownership, the new owner must register it as a new facility, and the previous owner must request in writing that the registration of the original facility be cancelled, within thirty (30) days. A change of ownership takes place when one of the following occurs:

  • A sole proprietor (individual) incorporates or changes to a partnership;
  • A partnership incorporates or changes to a sole proprietor;
  • A corporation dissolves and changes its status to a partnership or sole proprietor;
  • A sole proprietor (individual), partnership or corporation purchases, sells or transfers the ownership to another individual, partnership or corporation.

If there is a change of managing partners in a partnership or managing officers in a corporation, the owner of the facility must send the board written notification on a form as prescribed by the board within thirty (30) days. For purposes of this subsection, managing officers are defined as the top four (4) executive officers, including the corporate officer in charge of physical therapy facility operations. The written notification shall include the effective date of such change and the following information for the new managing partners or officers:

  • Name and title;
  • Home address;
  • Date of birth; and
  • Social security number.

Renewal of Registration

The owner of a physical therapy facility must renew the registration annually. Licensees may not provide physical therapy services in a facility if the registration has expired. The Board will maintain a secure resource for verification of registration status and expiration date on its website. Licensees and facility owners should verify a facility’s registration and expiration date on the board’s website. The renewal process is not complete until the board’s online facility registration verification reflects the new renewal date.

Requirements to renew a facility registration are:

  • A renewal application signed by the owner, managing partner or officer, or a person authorized by the owner to complete the renewal;
  • A list of all PTs and PTAs working at the facility, including license numbers;
  • The non-refundable renewal fee as set by the executive council, and any late fees which may be due; and
  • A physical therapist in charge form.

The annual renewal date of a facility registration is the last day of the month in which the registration was originally issued, or as synchronized with the first facility registered by an owner.

The board will notify a facility at least thirty (30) days prior to the registration expiration date. The facility bears the responsibility for ensuring that the registration is renewed. Failure to receive notification from the board does not exempt the facility from paying the renewal fee in a timely manner.

Late Renewal. Late fees will be assessed if all items required for renewal are not postmarked if submitted by mail or electronically time and date stamped if submitted online prior to the expiration date of the registration. Facility owners who do not submit all required items prior to the expiration date are subject to late fees as described below.

  • If the facility registration has been expired for 90 days or less, the late fee is half of the renewal fee.
  • If the facility registration has been expired for more than 90 days but less than one year, late fee is equal to the renewal fee.
  • If the facility registration has been expired for one year or more, the facility owner must restore the registration as described in §347.12 of this chapter (relating to Restoration of Registration).

The current registration expiration date as displayed through the online facility registration verification on the Board’s website is considered evidence of current registration.

An owner may not register a new facility in lieu of renewal of an expired registration for a facility in the same location

Failure to Register

Facilities which fail to register as facilities with the board as required by Act and rules will be notified of their noncompliance with the Act and the disciplinary actions by this board to which they are subject. Additionally, all licensees of this Act employed at the facility will be notified that they are in violation of the Act and rules and thereby subject to disciplinary action.

Restoration of Registration

When a facility registration is cancelled or has expired for one year or more, the owner may restore the registration by submitting the following:

  • A restoration application;
  • A non-refundable restoration fee as set by the executive council; and
  • A therapist in charge form signed by the therapist in charge.

Restoration fees

  • If the owner cancelled the facility registration in writing, the restoration fee is the same as the renewal fee.
  • If the facility owner did not cancel the registration in writing and the registration expired, the fee is twice the renewal fee.

An owner may not register a new facility in lieu of restoration of a previously registered facility in the same location.

Cancellation of Registration

If physical therapy services will no longer be provided at a facility, the facility registration must be cancelled by submitting a form as prescribed by the Board no later than thirty (30) days after the expiration date of the registration.

To resume the provision of physical therapy services at a future date, the facility registration may be restored with the previous expiration date by meeting the requirements in §347.12 of this chapter (relating to Restoration of Registration)


Citations

Tex. Occ. Code § 453.001

Tex. Occ. Code § 453.213

Tex. Admin. Code § 347.1

Tex. Admin. Code § 347.5

Tex. Admin. Code § 347.6

Tex. Admin. Code § 347.8

Tex. Admin. Code § 347.9

Tex. Admin. Code § 347.12

Tex. Admin. Code § 347.13


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