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Arizona Early Intervention Definitions O-Z

Opt-Out

A parent, after being informed of AzEIP’s intent to disclose Notification to the Public Education Agency (also known as PEA Notification) may object to the disclosure in writing by the end of the Transition Planning Meeting for children eligible for AzEIP prior to two years, six months of age. If the parent opts out in writing, AzEIP will not notify the PEA or ADE. The SC is responsible to inform the parent that the following information will be provided in the notification:

    • Child’s name
    • Child’s date of birth
    • Parent contact information (including parents’ names, addresses, and telephone numbers).
The parent must object in writing using the Opt-Out section of the IFSP Transition page. PEA notification will occur in the absence of parent objection.

Parent

Defined as:

    • A biological or adoptive parent of a child;
    • A foster parent, unless Arizona law, regulations, or contractual obligations with an Arizona or local entity prohibit a foster parent from acting as a parent;
    • A guardian generally authorized to act as the child’s parent, or authorized to make early intervention, educational, health, or developmental decisions for the child (but not the state if the child is a ward of the State);
    • A person acting in the place of a biological or adoptive parent (including a grandparent, stepparent, or other relative) with whom the child lives, or a person who is legally responsible for the child's welfare; or
    • A surrogate parent who has been appropriately appointed.

Personally Identifiable Information (PII)

Includes, but is not limited to, the following:

    • The name of the child, the child's parent or other family member;
    • The address of the child or child’s family;
    • A personal identifier, such as the child's or parent's social security number or child number;
    • A list of personal characteristics or other information that would make the child’s identity easily traceable; and/or
    • Other information that would make the child’s identity easily traceable.

Public Education Agency

A school district, a charter school an accommodation school a state supported institution or any other political subdivision of this state that is responsible for providing education to children with disabilities.

Potentially eligible child under IDEA, Part B

A child who is eligible for AzEIP when the child is two years of age or older.

Transition Plan

The documentation of any appropriate steps for the toddler to exit the IDEA, Part C program, and any transition services needed by that toddler and his or her family, on the IFSP at the Transition Planning Meeting to be taken to support the smooth transition of the child from IDEA, Part C services to:

    • Preschool services under IDEA, Part B, to the extent that those services are appropriate;
    • IDEA, Part C services until the child reaches three years of age; and/or
    • Other appropriate services

Transition Steps

Include, but are not limited to:

    • Discussions with and training of parents, as appropriate, regarding future placements and other matters related to the child’s transition;
    • Procedures to prepare the child for changes in service delivery, including steps to help the child adjust to and function in a new setting;
    • Confirmation that child find information about the child has been transmitted to the PEA or other relevant agency, in accordance with §303.209(b) (and any policy adopted by the State under §303.401(e)) and, with parental consent if required under §303.414, transmission of additional information needed by the PEA to ensure continuity of services from the IDEA, Part C program to the IDEA, Part B program, including a copy of the most recent evaluation and assessments of the child and the family and most recent IFSP developed in accordance with §§303.340 through 303.345; and
    • Identification of transition services and other activities that the IFSP Team determines are necessary to support the transition of the child.

Transition Planning Meeting

A meeting held before the child is two years, nine months and no earlier than two years, three months if all parties agree to develop and document the transition plan with the family as part of an IFSP meeting. This meeting must meet specific requirements for an IFSP meeting, including conducting the meeting in a place and time that is convenient for the family and holding the meeting in the native language of the family or other mode of communication, unless it is clearly not feasible to do so.

Transition Conference

Means a meeting arranged and facilitated by the Service Coordinator in which those early childhood programs in which the family has an interest, such as the PEA, Head Start, or private preschool participates. The Transition Conference will occur between the time the child is two years, six months and two years, nine months (or as early as two years, three months, if all parties agree). The purpose on the Transition Conference is to ensure the following steps are taken:

    • Review the potential program options/continuum of services available on the child’s third birthday;
    • Establish tentative timelines and activities for the child’s transition into the PEA, if eligible;
    • Establish a plan for parental visitation to the educational programs available (if not already completed);
    • Review existing data, including vision and hearing screening information; and
    • Plan for the collection of additional information, including evaluation and procedures to assist in determining eligibility for IDEA, Part B and appropriate IEP services, including ESY. The Transition Conference may occur, upon request from the family, as part of the IFSP Transition Planning Meeting for children eligible for AzEIP after the age of two years, six months, during which the transition plan is developed. The Transition Conference must meet the requirements for an IFSP meeting. The SC must a representative from the PEA, and representative(s) other early childhood programs as requested by the parent.

Reference

A.R.S. § 41-2021

Arizona Early Intervention Program Policy Manual §4.3

Arizona Early Intervention Program Policy Manual §7.1


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